Fleet & Equipment Management
Track it. Maintain it.
Know where it is.
Complete asset lifecycle management for construction teams. Every piece of equipment — fully documented, always accounted for, never behind on maintenance.
The Challenge
Equipment problems are expensive problems
Downtime + Repair Costs + Lost Equipment = Lost Revenue
Your fleet is one of your biggest investments. Manage it like one.Missed maintenance leads to breakdowns
Without automated schedules tied to actual usage, preventive maintenance gets skipped and machines fail in the field.
Lost equipment kills schedules
When nobody knows who has what or where it is, jobs stall waiting for gear that's already on another site.
Paper logs mean nobody knows what happened
Handwritten records get lost, misfiled, or never completed — leaving no audit trail for inspections or repairs.
Command Center
Everything in one dashboard
Real-time KPIs, alerts for overdue maintenance, failed inspections, and pending reservations — all at a glance.
Complete fleet registry with specs, status, location, and current operator for every piece of equipment.
Track who has what, where, and when — with full checkout and return history per asset.
Every repair and service call tracked from creation to completion with a full audit trail.
Time-based and meter-based schedules with overdue alerts so preventive maintenance never slips.
Book equipment in advance with conflict detection to prevent double-booking.
Track spare parts with min-stock thresholds. Dashboard flags low-stock and out-of-stock items automatically.
Fleet
Every asset, fully documented
Vehicles, heavy equipment, power tools, hand tools, trailers
Register every asset type with the details that matter for your operation.Complete specifications
Make, model, year, serial/VIN, asset tags, and QR codes for every piece of equipment.
Status & location tracking
Current status, location, operator, meter hours/miles — updated with every checkout and return.
Purchase & warranty info
Purchase date, cost, warranty expiration, and registration details stored on the asset record.
Checkout & Check-In
Know who has what, always
Operators check out equipment from a location, log condition and meter readings. Every transaction is recorded.
Field Operator App
Operators check out from a location, log condition and meter reading. Simple mobile-first interface.
QR Code Scanning
Scan any asset's QR code to instantly look it up, report its location, or start a checkout.
Location Tracking
Every checkout and return records the location. Equipment transfers between sites tracked automatically.
Full History
Complete checkout history per asset — who, when, where, what condition, meter readings in and out.
Inspections
Catch problems before they cost you
Mobile-first inspections
Operators complete checklists on their phone before checkout or on schedule. No paper, no excuses.Configurable checklists
Pre-trip, post-trip, weekly, monthly, and annual inspection checklists — configured by equipment type.
Pass / Fail / Needs Attention
Each checklist item gets a status. Failed inspections can automatically trigger a work order for corrective action.
Required before checkout
Flag assets that require inspection before they can be checked out. Compliance enforced at the gate.
Preventive Maintenance
Schedule it. Track it. Never miss it.
Create recurring maintenance schedules based on time intervals or meter readings. The system alerts you when service is due.
Time-Based
Every N days — oil changes, tire rotations, filter replacements on a calendar schedule.
Meter-Based
Every N hours or miles — tied to actual usage, not just the calendar.
Overdue Alerts
Dashboard highlights overdue schedules with count and asset details. Impossible to miss.
Auto-Advance
When a work order is completed, linked schedules automatically advance to the next due date.
Work Orders
The heartbeat of maintenance
Open → Assigned → In Progress → Completed
Every repair, every service call, every corrective action — tracked from creation to completion with validated status transitions.Full-page view
Large, tappable status buttons. No tiny icons or hidden menus. Designed for gloved hands on a phone.
Discussion thread
Built-in comment system with @mentions. Techs log notes, ask questions, and tag the office — all on the work order.
Parts requests
Request parts right from the work order. Creates a purchase order automatically and flags the WO as "Awaiting Parts."
Completion tracking
Log labor hours, parts used, and total cost. Optionally auto-create a service record on completion.
Integration Spotlight
Parts request to purchase order
A tech opens a work order, clicks Request Parts, types items in a fast spreadsheet-style entry, and submits. A real purchase order is created in the accounting system.
Tech Requests Parts
From the work order, the technician enters the parts they need using quick spreadsheet-style entry.
PO Created Automatically
A real purchase order is created in the accounting system, linked back to the originating work order.
WO Flagged "Awaiting Parts"
The work order status updates automatically so the team knows it's blocked on parts.
PO Approved & Fulfilled
Once the PO is approved and parts arrive, the work order can proceed to completion.
Service Records & Asset History
The complete story of every machine
Every completed work order auto-generates a linked service record. A unified, color-coded timeline shows everything that's happened to each asset.
Each record tracks service type, date, vendor, labor cost, parts cost, meter reading, and notes. Linked back to the originating work order for full traceability.
Work orders, service records, checkouts, and inspections — all on one timeline per asset. Filter by event type, grouped by date with cost and event count stats.
Reservations & Parts
Book it before you need it
Never run out of what you need
Low-stock and out-of-stock items are flagged automatically on the dashboard. No surprises.Request & approve
Field operators request equipment for specific dates and locations. Admins approve or deny from the dashboard.
Conflict detection
If someone tries to book equipment that's already reserved, the system warns them before they submit.
Parts inventory
Track spare parts with part numbers, categories, quantities, min-stock thresholds, and unit costs.
Reports & Lifecycle
Data that drives decisions
Utilization Report
Total checkouts, hours used, current status per asset. Know what's sitting idle and what's overworked.
Maintenance Cost Report
Labor, parts, and total cost per asset. Compare across fleet to find money pits.
Maintenance Lifecycle
Completed work orders linked to service records. Tracks avg completion time, monthly cost, and link rate.
Operator Management
Track who operates and who maintains. Role-based access — operators, maintainers, or both.
Run your fleet. Don't chase it.
Fleet & Equipment Management — built for construction teams that depend on their machines.